ECA Dates, Time, Bussing, and Non-Participation
The ECA program is divided into two semesters of 13-week blocks. Within these 13-weeks students will have 25 ECA lessons. The dates for the 2025-2026 school year are:
· Thursday, September 4th – Semester 1 ECAs start
· Tuesday, December 9th – Semester 1 ECAs end
· Thursday, March 12th – Semester 2 ECAs start
· Tuesday, June 11th – Semester 2 ECAs end
The majority of ECAs take place on Tuesdays and Thursdays after school from 15:30 to 16:30. On these days all school busses will depart at 16:40. A smaller number of ECAs, typically academically focused, take place on Monday and Fridays from 15:30 to 16:40. Bussing after these ECAs are arranged for an additional fee if needed for ECAs taking place on Monday and Friday.
Students who decide not to enroll in an ECA on Tuesdays and Thursday may leave the campus on Tuesdays and Thursday at 15:30 if picked up by a parent or guardian and the correct notice has been provided to the primary homeroom teacher or secondary principal. Non-participants are also able to remain at school until busses depart at 16:40 in a designated area under the supervision of XLIS teachers. During this time non-participating students are expected to quietly complete homework, study, or read.
The XLIS community will be notified about the start of ECAs via email by the school’s Public Relations Department. Parents will need to register their children for ECAs using the XLIS ECA Mini Program on WeChat by reading the activity descriptions, selecting the desired class, and processing a payment. Parents will receive a confirmation receipt of payment, which guarantees the child’s enrollment in the activity.
Scan the QR code to access the ECA Mini Program:
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Should a child need to withdraw from an ECA, refunds will be processed in the following manner:
- A full refund is provided if a student withdraws in the first 7 days from the activity’s start.
- A 50% refund is provided if a student withdraws in the first 14 days from the activity’s start.
- A prorated refund is provided if a student withdraws from the school or provides a documented medical reason from a doctor.
Students may change ECA classes within the first 14 days from the activity’s start, provided there is space available in the desired class.